Privacy Policy
PRIVACY POLICY
Last Updated: June 13, 2026
------------------------------------
INTRODUCTION
------------------------------------
Virtual Warrior Wellness, PLLC (“we,” “us,” or “our”) is committed to protecting your privacy and safeguarding your personal and health information.
This Privacy Policy applies to our website (“Website”) and describes how we collect, use, and protect your information, including Protected Health Information (PHI) where applicable.
By using this Website, you consent to the data practices described in this Policy.
------------------------------------
IMPORTANT NOTICE ABOUT HIPAA
------------------------------------
If you become a patient of Virtual Warrior Wellness, PLLC, your medical information will be protected under the Health Insurance Portability and Accountability Act (HIPAA).
HIPAA requires healthcare providers to maintain a separate Notice of Privacy Practices (NPP) that explains:
- How your health information may be used and disclosed
- Your rights regarding your health information
You will receive this Notice separately as part of your clinical intake process.
------------------------------------
INFORMATION WE COLLECT
------------------------------------
We may collect the following types of information:
### 1. Personal Information
- Name
- Email address
- Phone number
- Address
### 2. Health Information (Potential PHI)
If you submit information through forms, portals, or scheduling tools, we may collect:
- Mental health concerns
- Medical history
- Treatment inquiries
This may be considered Protected Health Information (PHI).
### 3. Automatically Collected Information
- IP address
- Browser type
- Device information
- Access times
- Referring website addresses
### 4. Demographic Information
- ZIP code
- Preferences and interests
------------------------------------
HOW WE USE YOUR INFORMATION
------------------------------------
We use your information to:
- Operate and maintain our Website
- Respond to inquiries and requests
- Schedule appointments
- Provide telehealth services
- Improve Website functionality
- Communicate with you about services
We may also use your information for internal analytics and quality improvement.
------------------------------------
HOW WE SHARE YOUR INFORMATION
------------------------------------
We do NOT sell, rent, or lease your personal information.
We may share information:
### With Service Providers
We may share data with trusted third parties who help us:
- Host our Website
- Process communications
- Provide scheduling or telehealth platforms
These parties are required to safeguard your information.
### As Required by Law
We may disclose information:
- To comply with legal obligations
- To respond to court orders or subpoenas
- To protect health and safety
### For Healthcare Operations (if you are a patient)
We may use or disclose PHI for:
- Treatment
- Payment
- Healthcare operations
This aligns with HIPAA Privacy Rule requirements.
------------------------------------
YOUR RIGHTS (HIPAA-RELATED)
------------------------------------
If you are a patient, you have rights regarding your health information, including:
- The right to access and obtain copies of your records
- The right to request corrections
- The right to request restrictions on disclosures
- The right to request confidential communication
- The right to receive an accounting of disclosures
These rights are defined under HIPAA and explained in our Notice of Privacy Practices.
------------------------------------
COOKIES AND TRACKING TECHNOLOGIES
------------------------------------
Our Website uses cookies to personalize your experience.
Cookies:
- Help us analyze website traffic
- Improve functionality
- Do not give us access to your computer
You may disable cookies through your browser settings.
------------------------------------
THIRD-PARTY WEBSITES
------------------------------------
Our Website may contain links to third-party websites.
We are not responsible for:
- Their privacy practices
- Their content
We encourage you to review their privacy policies.
------------------------------------
SECURITY OF YOUR INFORMATION
------------------------------------
We implement reasonable administrative, technical, and physical safeguards to protect your information.
However:
- No electronic transmission is 100% secure
- You provide information at your own risk
If PHI is involved, we follow HIPAA security standards to protect that information.
------------------------------------
BREACH NOTIFICATION
------------------------------------
In the event of a data breach involving your Protected Health Information, we will notify you as required by applicable law.
------------------------------------
RETENTION OF DATA
------------------------------------
We retain personal and health information only as long as necessary for:
- Business operations
- Legal and regulatory compliance
------------------------------------
CHILDREN’S PRIVACY
------------------------------------
This Website is not intended for individuals under the age of 18.
We do not knowingly collect information from minors without appropriate consent.
------------------------------------
CHANGES TO THIS POLICY
------------------------------------
We may update this Privacy Policy at any time.
Updates will be posted on this page with a revised “Last Updated” date.
------------------------------------
CONTACT INFORMATION
------------------------------------
If you have questions about this Privacy Policy or your information:
Virtual Warrior Wellness, PLLC
Email: kimjustice@virtualwarriorwellness.org